Although Intuit has talked about adding sales orders to QuickBooks Online, this feature is only available with QuickBooks Desktop products at this time. Both include the basic reports you’d expect to find with accounting software, such as a balance sheet, a Profit & Loss report, a cash flow statement, etc. We recommend crunching the numbers to decide whether the online or desktop versions of QuickBooks are right for your specific business. QuickBooks Desktop wins this head-to-head competition, with better reporting, industry-specific features, a better price structure, and more comprehensive features. However, if things like integration and cloud access are important to you, QuickBooks Online may be the way to go. Once you decide, if you need some assistance with your QuickBooks Migration, be sure to check out our comprehensive QuickBooks Tutorial.
How much you’ll pay for each service depends on the service tier you buy. There are two main versions of QuickBooks — QuickBooks Desktop and QuickBooks Online — and there are many differences between them. In particular, the QuickBooks Desktop platform, which is either installed locally or hosted remotely, offers different functions than the QuickBooks Online cloud computing version, which is fully remote.
QuickBooks Online allows you to track your activity, such as income and expenses, by class and location. This is useful for businesses with multiple departments or divisions and those that provide various types of services. Meanwhile, QuickBooks Desktop allows you to set up classes, but you can’t track your income and expenses by location. QuickBooks might encourage its users to switch from QuickBooks Desktop to Online, but it hasn’t issued any statements about discontinuing Desktop entirely.
What is QuickBooks?
These are not cheap apps – Enterprise Desktop tops out at $1849 per year. The desktop version has a far more limited range of integrations and mostly just works with the most common apps. QuickBooks Online also integrates with many industry-specific project management tools you may already use at your construction company. QuickBooks Desktop also has many more filters and options when running reports that the online version simply doesn’t have. Overall, if detailed reporting is critical to your construction business, QuickBooks will likely make you much happier.
- When working with the Desktop version, it’s downloaded right to your computer.
- A slight difference between QuickBooks Online and Desktop in terms of invoicing is that the former allows you to calculate sales taxes automatically to apply to an invoice based on the customer address.
- Despite their differences, QuickBooks Desktop and QuickBooks Online also have plenty of overlap.
This means you download and install the product and can host it locally on your own servers. Many businesses, particularly those who deal with personally identifiable information (PII) prefer this extra layer of security. Only Desktop version users who don’t use any add-on apps will be unaffected.
One-time vs. monthly purchases
You can migrate your business and payroll data to QuickBooks Online and keep a copy of the original file for your records. However, Intuit’s push for its QuickBooks Online software and discontinuation of its Desktop offering in the UK has caused users to worry about possible sunsetting. Both offer strong accounting, though QuickBooks Desktop has more features and is more customizable, whereas QuickBooks Online has more automations and is easier to learn and use. QuickBooks Desktop is better for small to large-sized businesses with complex accounting needs requiring more customizable features. Both QuickBooks Online and QuickBooks Desktop are capable programs with strong accounting features.
QuickBooks Online and QuickBooks Desktop both earned decent user ratings, although QuickBooks Desktop’s mobile app received low scores. In addition to third-party integrations, QuickBooks Online integrates with native products, such as QuickBooks Payments, QuickBooks Payroll, and QuickBooks Time (formerly TSheets). QuickBooks Desktop can be integrated with QuickBooks Desktop Payroll and QuickBooks Time. The QuickBooks Desktop mobile app is very limited as it only allows you to capture expense receipts. If you want to perform bookkeeping from anywhere, we strongly recommend QuickBooks Online’s mobile app.
The dashboard is super intuitive with large, easy-to-understand charts, and the mobile app is similarly easy to use. However, if you’re not a Mac user, you can choose from all three QuickBooks Desktop plans. The QuickBooks Desktop Premier Plus plan is particularly useful for business that want industry-specific features.
Which QuickBooks product is best for your business model?
Desktop versions of QuickBooks such as QuickBooks Enterprise have tools that have been developed for specific scenarios and industries over the years. QBE may lack the mobility of QBO, but it more than makes up for it with the comprehensive feature set it offers within it’s offering. You may or may not be able to find the missing tools within the QuickBooks app store. The closest comparison that can be made would be between QuickBooks Enterprise and QuickBooks Online Advanced.
Products
It is most commonly deployed as on-premise software, with one license accessible on one machine. This provides the highest level of security from hacking and fraud, but it does mean you won’t be sending invoices from your phone or tablet. All QuickBooks Enterprise plans are available only via monthly or annual subscriptions, depending on your plan. Both QuickBooks Desktop and QuickBooks Online offer multiple service tiers that cater to different business needs, such as the number of employees who need to access the software.
QuickBooks Online VS Desktop Comparison
QuickBooks Desktop wins this, offering more reporting options as well as industry-specific reports and forecasting options not offered in QuickBooks Online. QuickBooks Online and QuickBooks Desktop have very different pricing structures, with QuickBooks Online available by a monthly subscription, while QuickBooks Desktop has an annual cost. A variety of short video tutorials are available as well as on-demand webinars and training classes. One of the work in progress vs work in process best resources is the QuickBooks Online community, where you can connect with other users to share tips, answer questions, and find answers to problems that may arise. Product support can be accessed directly from within the application, where you can ask a question or connect to support personnel. Support options are fairly similar for both QuickBooks Online and QuickBooks Desktop, with the more expensive plans offering better support options.
Stored Securely on the Cloud
Webgility syncs QuickBooks Desktop with your online stores, giving you an automated and reliable multichannel inventory hub for your entire business. With Webgility, you can minimize inventory mistakes and maintain centralized control over products, pricing, and profits. You can also easily add new products to online stores and marketplaces from QuickBooks.Webgility automates ecommerce accounting, inventory and pricing, order management, fulfillment and purchasing, and more. It automatically syncs your sales and financial data and keeps your books up to date.
The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. Let us know how well the content on this page solved your problem today. All feedback, positive or negative, helps us to improve the way we help small businesses. You can switch from QuickBooks Online to Desktop, and many users who are used to traditional accounting and working with QuickBooks tend to do so after giving QBO a try. At the time of this writing, QuickBooks has noted that it has no plans on sunsetting the QuickBooks Desktop software. Ultimately, your specific business’s size, type, and needs are the real deciding factors in determining which of the QuickBooks versions is best for your business.